Destination Wedding Logistics for Canadian Couples: How to Plan Guest Travel & Stays When Your Venue Is near Vancouver, on the Sunshine Coast, BC
- nidhikamboj29
- Dec 14, 2025
- 4 min read
If you’re planning a wedding that requires ferry travel, congratulations, you’ve officially entered “destination wedding” territory, Canadian edition! and the Sunshine Coast, near Vancouver, BC is one of the most loved spots for it. But destination charm comes with one big question couples search constantly:
“How do we make travel and accommodations easy for our guests?”
In this blog we have attempted to break everything down clearly, warmly, and stress-free, with specific guidance for weddings held here on the Sunshine Coast, BC and especially at High Beam Dreams.
So welcome to our wedding blog, a place where we share thoughtful guidance inspired by the questions couples most often ask during their planning journey. Each article is crafted to offer clarity, practical insight, and a sense of ease as you move through your wedding preparations. Today, we begin by exploring one of the most frequently asked questions - how to make destination weddings stress-free?.
1. Help Guests Plan Their Ferry Travel Early
The ferry isn’t complicated, but it does require planning. We advise that guests should arrive the day before.
Why Guests Should Arrive the Day Before
Life happens. Ferries run late. Lineups appear out of nowhere. And nothing spoils the mood like your favourite aunt sprinting off a ferry in heels.
To avoid this, we always recommend guests arrive one day early especially during summer or long weekends. It gives everyone time to relax, settle in, and actually enjoy the trip. It gives your guest an opportunity to explore our lovely town Gibsons!
Reservations Are a Must
For summer weddings, reservations are essential. BC Ferries sees its highest traffic June through August, and traveling without a reservation/booking can lead to hours of waiting. Here is the link to BC Ferries reservation page.
Once guests arrive, the journey gets easy. High Beam Dreams is only 8–10 minutes from the Langdale terminal, which surprises (and delights!) many visitors. Check this map for directions - Google Map
2. Provide Accommodation Recommendations That Are Truly Convenient
Guests appreciate guidance, even if they don’t say so. The Sunshine Coast has wonderful places to stay, but the key is proximity.
Our top recommendation, and a guest favourite is Gibsons Landing Inn.
Why Gibsons Landing Inn Works Perfectly
A 3-minute walk (230m) from High Beam Dreams
No need for taxis, shuttles, or Designated Drivers
Freshly renovated, clean, and welcoming
Ample free parking
Steps away from the marina and waterfront
Beyond the inn, there are many cozy B&Bs and vacation rentals. Couples often mix and match accommodation types depending on guest preferences.
3. Consider Shuttle Services for Larger Weddings
If you’re hosting a bigger group, arranging transportation can take pressure off everyone.
When couples book with us, they receive our Recommended Vendors List, which includes reliable shuttle companies with strong reviews from past weddings at our venue. These services help transport guests smoothly between accommodations and the venue.
4. Think About Walkability and Weekend Experience
Because High Beam Dreams is located right in Lower Gibsons, your guests can easily turn the wedding into a mini-vacation.
What’s Within Walking Distance
Charming cafés, bakeries and gift stores
The iconic Molly’s Reach
Restaurants with ocean views
The marina and boardwalk
Local shops and galleries
That means your guests can grab breakfast, take a stroll, and enjoy the community, all without needing a car.
5. Share a Simple Travel Guide With Your Guests
Couples often underestimate how helpful this is. Even a short guide can prevent dozens of repetitive questions.
Include:
Best times to travel
A small map showing how close High Beam Dreams is to everything
Shuttle or taxi contact options
If you need a guest-friendly template, we can create one for you anytime.
The Sunshine Coast is a charming wedding destination. And with just a bit of planning, guest travel becomes smooth, predictable, and even enjoyable.
What makes High Beam Dreams special is how easy the final stretch truly is: the short drive from the terminal, the walkability, the nearby eateries, the feeling of being tucked into a welcoming coastal community.
When your guests feel cared for, the entire wedding weekend feels effortless.
If you’re dreaming of a celebration that is truly yours, High Beam Dreams welcomes you to visit, tour, and imagine your “I do” with us. Visit our wedding packages page to explore options and contact us today to start planning your fall wedding at High Beam Dreams. For more information on Sunshine Coast or High Beam Dreams, check out our FAQ section
Looking for places to hike during your wedding weekend. Read our Blog Post on the popular romantic hikes
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Thanks so much for stopping by our blog! We hope you found this information helpful. We’re passionate about using our blog to shine a light on locally owned wedding venues. These venues often bring a higher level of expertise, service, and dedication to your big day. Plus, with less staff turnover than corporate or investor-owned venues, they’re able to provide a more personal touch. As you plan your wedding, we’d love for you to consider a locally owned venue like ours!
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